Build Your Own Hipobuy Spreadsheet from Scratch

Planning Your Custom Spreadsheet

Before you open a single spreadsheet cell, take five minutes to plan. What categories do you sell? What data do you need to track? What decisions do you make based on your data? The answers to these questions determine every column in your custom hipobuy spreadsheet.

Write down your categories. Shoes, Hoodies, T-Shirts, Jackets, Pants, Headwear, Sets, Underwear, Jersey, and Accessories are the most common. Write down your suppliers. Write down the platforms where you sell. This list becomes your foundation.

Designing the Perfect Header Row

Your header row is the most important part of your spreadsheet. It should capture every detail you need while staying clean and readable. Here is a custom header structure that works for most resellers.

Order ID, Order Date, Category, Product Name, SKU, Supplier, Supplier Contact, Purchase Price, Shipping Cost, Total Cost, Target Selling Price, Platform, Platform Fee, Expected Net Profit, Expected Margin, Order Status, Tracking Number, Date Received, Date Listed, Date Sold, Actual Selling Price, Actual Profit, Actual Margin, Days to Sell, Notes, Rating.

This twenty-five column structure captures everything from order to sale. You can remove columns you do not need, or add ones that are unique to your business.

Writing Custom Formulas

Custom formulas are where your hipobuy spreadsheet becomes intelligent. Here are the essential formulas for your custom build.

Total Cost equals Purchase Price plus Shipping Cost. This is your landed cost.

Expected Net Profit equals Target Selling Price minus Total Cost minus Platform Fee. This tells you if an item is worth buying before you place the order.

Expected Margin equals Expected Net Profit divided by Target Selling Price, times 100. This shows your margin as a percentage.

Actual Profit equals Actual Selling Price minus Total Cost minus Platform Fee. This captures your real profit after the sale.

Days to Sell equals Date Sold minus Date Received. This metric helps you identify fast-moving inventory.

Adding Visual Formatting

Visual formatting makes your custom hipobuy spreadsheet easier to use and more professional. Use conditional formatting to highlight rows based on profit margin. Set green for margins above 50%, yellow for 30% to 50%, and red for below 30%. This gives you instant visual feedback.

Use data validation for dropdown menus. Create a dropdown for Category with your ten categories. Create a dropdown for Status with values like Ordered, Shipped, Received, Listed, Sold, and Returned. Dropdowns prevent typos and keep your data clean.

Quick Reference Table